Last Updated: December, 2025
This Privacy Policy describes how ScanMyText ("we," "us," or "our") collects, uses, shares, and protects your personal information when you visit our website at [scanmytext.com] (the "Site") or use our services, including but not limited to our AI-powered tools such as the Paraphrasing Tool, Grammar Checker, AI Detector, Plagiarism Checker, AI Humanizer, AI Chat, Translator, and Summarizer (collectively, the "Services"). We are committed to protecting your privacy and handling your data responsibly.
By using our Site or Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services. We may update this Privacy Policy from time to time, and we will notify you of any material changes by posting the updated version on the Site and updating the "Last Updated" date above. Your continued use of the Services after such changes constitutes your acceptance of the updated policy.
1. Our Role in Data Processing
We act as a data controller for the personal information of visitors, users, and account holders who interact with our Site and Services. This means we determine the purposes and means of processing your data. For data submitted through our Services (e.g., text or documents you upload for analysis, humanization, or detection), we may act as a data processor when handling it on behalf of enterprise customers under specific agreements, or as a controller for improving our AI models and Services (with opt-out options available).
If you are using our Services through an enterprise or educational account, please refer to your organization's privacy policy for details on how they handle your data. You are responsible for ensuring that any content you submit complies with applicable laws, including obtaining necessary consents if it includes personal information of others.
2. Information We Collect
We collect information in the following ways:
Personal Information You Provide to Us
When you register for an account, use our Services, contact us, or otherwise interact with the Site, you may voluntarily provide us with:
- Contact and Account Information: Name, email address, username, password, and billing address.
- Payment Information: Credit/debit card details or other payment method information (processed securely by third-party payment providers like Stripe or PayPal; we do not store full payment details).
- Content Submitted: Text, documents, or other materials you upload for processing by our tools (e.g., for AI detection, humanization, paraphrasing, or plagiarism checking). This may include personal information if present in your content.
- Communication Data: Information from emails, support requests, feedback, surveys, or job applications (e.g., resume, phone number).
- Preferences: Marketing preferences or opt-in choices for newsletters.
We do not collect sensitive personal information (e.g., racial or ethnic origin, health data) unless inadvertently included in your submitted content. You are encouraged to avoid including such data and to use features like "Hide Sensitive Data" if available.
Information Collected Automatically
We automatically collect certain information when you visit or use our Services:
- Device and Usage Data: IP address, browser type, operating system, device identifiers, pages viewed, time spent, referring URLs, and interaction data (e.g., clicks, scrolls).
- Location Data: Approximate location based on IP address (we do not collect precise geolocation without consent).
- Cookies and Tracking Technologies: We use cookies, web beacons, and similar technologies for analytics, personalization, and advertising. This includes:
- Essential cookies for site functionality.
- Analytics cookies (e.g., via Google Analytics) to understand usage trends.
- Advertising cookies (e.g., via Google Ads or Meta Pixel) for targeted marketing.
You can manage cookie preferences through your browser settings or our cookie consent banner. We respect signals like Global Privacy Control (GPC) for opting out of data sales or sharing.
Information from Third Parties
We may receive information from third parties, such as social media platforms if you log in via them (e.g., profile details from Google or Facebook), or analytics providers for aggregated usage insights. We do not purchase or collect data from data brokers.
3. How We Use Your Information
We use your information for the following purposes:
- To provide and maintain our Services (e.g., processing your uploaded content for AI analysis).
- To manage user accounts, authenticate logins, and handle billing/payments.
- To improve and develop our AI tools, including training models on anonymized or aggregated data (you can opt out of model training by contacting [email protected]).
- To communicate with you, including sending service updates, newsletters, or promotional materials (with your consent; you can unsubscribe at any time).
- For analytics and research to understand usage trends and enhance user experience.
- For security and fraud prevention, such as detecting abuse or unauthorized access.
- To comply with legal obligations, respond to law enforcement requests, or protect our rights.
- For marketing and advertising, including personalized ads based on your interests.
4. Legal Bases for Processing (For EU/UK Users)
We process your personal information based on:
- Consent: Where you have given explicit permission (e.g., for marketing emails or cookies).
- Contract Performance: To fulfill our agreement with you (e.g., providing Services).
- Legitimate Interests: For purposes like improving Services, fraud prevention, or analytics, where these do not override your rights.
- Legal Obligations: To comply with laws or regulations.
You can withdraw consent at any time by contacting us, though this may limit your access to certain features.
5. Sharing Your Information
We do not sell your personal information. We may share it in these circumstances:
- With Service Providers: Third parties that help us operate (e.g., cloud hosting like AWS, payment processors like Stripe, analytics tools like Google Analytics).
- For Business Purposes: With affiliates, partners, or in the event of a merger, acquisition, or asset sale.
- For Legal Reasons: To comply with laws, subpoenas, or to protect rights, safety, or property.
- Aggregated/Anonymized Data: Shared in non-identifiable form for research or marketing.
International transfers: Your data may be transferred to and stored in the United States or other countries. We use safeguards like Standard Contractual Clauses to protect it.
6. Cookies and Tracking Technologies
As mentioned, we use cookies for essential functions, analytics, and ads. You can opt out via our consent tool or browser settings.
7. Data Security
We implement industry-standard security measures, including encryption, access controls, and regular audits, to protect your data. However, no system is 100% secure, and we cannot guarantee absolute protection against breaches. You are responsible for safeguarding your account credentials.
8. Data Retention
We retain your information as long as necessary for the purposes outlined here, or as required by law. Account data is kept while active; submitted content may be retained for model improvement (unless opted out). Upon request, we will delete your data where possible (see Your Rights below). Inactive accounts may be deleted after 2 years.
9. Your Privacy Rights
Depending on your location (e.g., under GDPR, CCPA, or similar laws), you may have rights to:
- Access, correct, or delete your personal information.
- Object to or restrict processing.
- Request data portability.
- Opt out of marketing, data sales/sharing, or automated decision-making.
- Withdraw consent.
To exercise these rights, email us at [email protected]. We will verify your identity and respond within the required timeframe (e.g., 30-45 days). For California residents: We do not sell data, but you can opt out of sharing via GPC.
10. Children's Privacy
Our Services are not intended for children under 13 (or 16 in some jurisdictions). We do not knowingly collect data from minors. If we learn we have, we will delete it. Parents/guardians can contact us to request removal.
11. Links to Third-Party Sites
Our Site may contain links to external sites. We are not responsible for their privacy practices; review their policies before interacting.
12. Changes to This Privacy Policy
We may update this policy periodically. Check the "Last Updated" date for changes.
13. Contact Us
If you have questions or concerns, contact us at:
- Email: [email protected]
Thank you for trusting ScanMyText with your data.
